5 Best Loom Alternatives for Small Business in 2026

ShareRec, Tella, Cap, Vidyard, and Screencastify are five strong Loom alternatives for small business teams in 2026. ShareRec is the lead pick for free no-install recording — browser-based with a shareable link ready the moment recording stops, no watermark, and a 5-minute cap per recording on the free tier, which keeps your 25 most recent videos (account required on all tiers); videos auto-expire in 30 days by default but you keep any one forever in one click. Cap is open-source and self-hostable, with a free tier (shareable links up to 5 minutes each, personal use) and Cap Pro at $12/user/mo ($8.16/mo billed annually) for unlimited cloud recording and commercial use. Vidyard integrates with HubSpot and Salesforce for B2B sales prospecting, though CRM integration sits on its Teams tier (custom pricing). Tella has no free tier — a 7-day trial, then Pro from $26/mo ($13/mo billed annually). Screencastify runs as a Chrome or Edge extension, starting at $7/user/mo billed annually ($19/mo monthly).

Loom's free plan caps at 25 videos per person and 5 minutes per recording; Business runs $18/user/mo — there is no Loom Pro tier. Choose by workflow: free no-install recording (ShareRec), polished async video once you're past the trial (Tella), self-hosting (Cap), CRM-connected sales prospecting (Vidyard), or a browser extension for Chrome/Edge teams (Screencastify).

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Quick Comparison: Loom Alternatives for Small Business 2026

Here's how these five tools compare on free tier limits, pricing, recording caps, and link sharing.

Tool	Free Tier	Paid From	Free Recording Cap	Shareable Link	Best For
ShareRec	$0 — keeps your 25 most recent videos, no watermark (account required)	$8/mo	5 min	Yes — ready the moment recording stops (30-day default, keep forever 1 click)	No-install browser recording
Tella	No free tier — 7-day trial only	$26/mo ($13/mo annual)	—	Yes (trial & paid)	Polished async video once past the trial
Cap	Free (personal use; links up to 5 min each)	$12/user/mo ($8.16/mo annual, Pro)	5 min/link	Yes	Open-source, self-hostable
Vidyard	Free (limited; its own pages disagree on the count)	Custom (CRM on Teams)	Varies	Yes	Sales teams, CRM integration
Screencastify	$0 — 10 videos max (lifetime)	$7/user/mo (annually)	30 min	Yes	Chrome/Edge teams

Loom (for reference, not reviewed): Free = 25 videos per person, 5-min recording cap. Business $18/user/mo. No Loom Pro tier.

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ShareRec — Best for Free No-Install Browser Recording on Windows

ShareRec's free tier includes browser-based recordings on Windows — no installer, no admin rights required, 5-minute cap per recording, no watermark, and an instant shareable link. Best for: small business teams needing free recording on locked-down corporate Windows laptops where desktop installs are blocked by IT.

Account required on all tiers including Free. The Free tier includes 720p resolution and trim-and-clip editing, and keeps your 25 most recent videos (older ones retire as new ones are added). Videos auto-expire 30 days after recording by default, but you keep any video forever in one click (or set a custom window — Never / 24 hours / 7 days / 30 days), with a countdown and a 3-day warning email before anything is deleted — so walkthroughs, bug reports, and team updates you want to keep stay live for good, while the rest tidy themselves away. Three-step workflow: Record, Explain, Send — the shareable link is ready the moment recording stops.

Pro ($8/mo) extends each recording to 30 minutes, upgrades to 1080p, and adds unlimited videos. Business ($12/mo) allows up to 2 hours per recording and keeps 1080p. The 30-day default expiry with one-click keep-forever applies on every tier, and the no-install browser workflow is unique among these tools for locked-down Windows machines.

Limitations: 5-minute cap on Free, no AI transcripts or summaries, no team workspace or shared library, editing limited to trim and clip only. At $8/mo, Pro is less than half the price of Loom's Business plan ($18/user/mo). Share links are unlisted, not password-protected: anyone with the link can watch until it expires or you delete it.

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Tella — Best for Polished Async Video, Once Past the Trial

Tella has no ongoing free plan — every account starts with a 7-day free trial of the full Pro plan, then Pro runs $26/mo, or $13/mo billed annually. Best for: agencies, consultants, and SaaS teams willing to pay for polished video recordings from native Mac and Windows recorders.

The trial gives full Pro access, including recordings up to 6 hours per clip, with no credit card required. Once it ends, Pro is required for continued use; Premium, at $39/mo ($19/mo billed annually), adds a custom domain, removes Tella branding, raises export to 4K at 60fps, and adds advanced analytics.

Limitations: no free tier at all — only a 7-day trial — and no self-hosting option.

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Cap — Best for Open-Source Privacy-First Recording

Cap is open-source and self-hostable — the only tool in this comparison that lets teams keep recordings entirely on their own infrastructure without sending data to a third-party cloud service. Best for: developers, technical teams, and businesses under data-privacy policies that prohibit external cloud storage for recorded content.

Cap ships native apps for Mac and Windows (Windows is in Beta), plus Linux and a Chrome extension. The free tier is for personal use, with shareable links capped at 5 minutes each and 4K/60fps export included; commercial use, unlimited cloud recording, custom domains, and password-protected shares require Cap Pro at $12/user/mo ($8.16/mo billed annually), which also adds auto titles, summaries, chapters, and transcriptions. Team workspaces are included on every tier, including Free.

Limitations: free-tier links are capped at 5 minutes each and restricted to personal use; self-hosting demands technical setup and ongoing maintenance.

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Vidyard — Best for Sales Teams with CRM Integration

Vidyard adds HubSpot and Salesforce sync plus basic analytics on its Starter plan, with CRM integration itself gated higher still. Best for: small B2B sales teams running structured email prospecting sequences through a CRM.

Vidyard's free plan is limited — its own pages disagree on whether it's 5 videos a month or 25 in your library — capped at 30 minutes per recording either way. Basic analytics (view counts, insights dashboard) start on the paid Starter plan, published at $89/mo ($59/mo billed annually).

Pricing note: Vidyard's free plan and its paid Starter plan both exclude CRM integration — the feature that most justifies Vidyard for sales teams. HubSpot/Salesforce sync sits on the Teams tier, which is custom-priced (contact sales), so budget accordingly if CRM is the reason you're evaluating Vidyard.

Limitations: CRM integration is gated to the custom-priced Teams tier rather than a published entry plan, analytics depth is overkill for solo operators not running a structured sales process, steeper learning curve than ShareRec or Screencastify, and teams not actively using HubSpot or Salesforce will find it difficult to justify against simpler alternatives.

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Screencastify — Best for Chrome and Edge Teams

Screencastify runs as a Chrome or Edge extension and starts at $7/user/mo annually — no app install beyond the browser itself. Best for: teams standardized on Chrome or Edge who want a browser-only recorder.

The free tier allows up to 10 videos lifetime (not a monthly reset) with a 30-minute cap per recording. The 30-minute cap suits full classroom sessions and long training walkthroughs; the 10-video lifetime ceiling makes the free plan impractical for ongoing team use. Paid: Starter at $7/user/mo billed annually ($19/mo billed monthly); Pro at $10/user/mo annually ($25/user/mo monthly).

Limitations: browser-extension only (Chrome and Edge; no Firefox, Safari, or standalone desktop app); sharing is less immediate than ShareRec's no-upload link.

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Key Takeaways

• ShareRec — Best for free no-install browser recording; no watermark on the free tier, which keeps your 25 most recent videos (account required); videos auto-expire in 30 days by default with one-click keep-forever, $8/mo Pro at less than half of Loom's Business plan ($18/user/mo).
• Tella — No free tier at all, just a 7-day trial; Pro from $26/mo ($13/mo billed annually).
• Cap — Best for open-source, self-hosted recording; free tier limited to personal use with links up to 5 min each, Cap Pro $12/user/mo for unlimited cloud recording and commercial use.
• Vidyard — Best for sales teams; HubSpot and Salesforce sync (gated to the custom-priced Teams tier) with basic analytics starting on the paid Starter tier ($89/mo, $59/mo annual).
• Screencastify — Best for Chrome/Edge teams; free tier capped at 10 videos lifetime, Starter from $7/user/mo billed annually.
• Loom's free plan caps at 25 videos per person and 5-minute recordings — all five alternatives have either no video cap on free tiers or substantially higher limits.
• None of these five tools include AI-generated transcripts or summaries on their free tier — Cap and Tella add AI features on paid plans; Loom's free tier includes transcripts but reserves summaries for Business+AI.

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Frequently Asked Questions

What is the best free Loom alternative for small business teams?

ShareRec and Cap both offer genuinely free tiers. ShareRec is browser-based — a shareable link ready the moment recording stops, no watermark, 5-minute cap per recording, and it keeps your 25 most recent videos; videos auto-expire in 30 days by default but you keep any one forever in one click; account required on all tiers. Cap is open-source and self-hostable, with native Mac, Windows (Beta), and Linux apps plus a Chrome extension; its free tier is for personal use with shareable links capped at 5 minutes each (unlimited cloud recording and commercial use need Cap Pro at $12/user/mo or self-hosting). Screencastify's free tier caps at 10 videos lifetime, making it impractical for active team workflows.

Which Loom alternative is easiest to set up for non-technical teams?

ShareRec and Screencastify both require no desktop app install — ShareRec runs in any modern browser, Screencastify runs as a Chrome or Edge extension. ShareRec works on locked-down corporate laptops where IT policy blocks desktop installs like OBS. Cap can be self-hosted (requiring technical setup) or used via its cloud-hosted free tier. Tella has no free tier — only a 7-day trial of the full Pro plan.

How does Loom's pricing compare to these alternatives for small business?

Loom's free plan caps at 25 videos per person and 5-minute recordings; Business runs $18/user/mo — no Loom Pro tier exists. ShareRec Pro is $8/mo, less than half of Loom Business. Screencastify Starter is $7/user/mo annually. Cap Pro is $12/user/mo ($8.16/mo annual). Tella's paid plans start at $26/mo ($13/mo billed annually), no free tier; Vidyard's CRM-integrated Teams tier is custom-priced.

What Loom alternative works best for async team walkthroughs and remote onboarding?

Tella is a polished option for client-facing walkthroughs once you're past its 7-day trial. ShareRec handles quick internal walkthroughs under 5 minutes on Free (30 minutes on Pro) with a shareable link ready the moment recording stops (videos auto-expire in 30 days by default, or keep any forever in one click). Vidyard adds per-viewer analytics on its paid Starter tier. Of these five tools, only Loom's free tier includes transcripts out of the box — AI summaries remain a Loom Business+AI feature.